Why a Virtual Office Assistant is Essential
It’s overwhelming, isn’t it?
The amount of work you have to do today is just ridiculous.
You thought working from home would mean you were in control of the time you spend actually working, right?
You thought you’d finally found a way to give yourself the optimal work-life balance.
But you just have too much to do.
It’s impossible to manage your time when you’re the only one around to keep your business afloat.
Or is it?
I used to think like you too.
I thought to be successful, I had to wave goodbye to a healthy sleep schedule and time with my family.
I was working at least 12 hours a day, without so much as a tea break.
I had to do at least 13 tasks at once every hour for years and, honestly....
I started to hate my job.
The ridiculous work overload I was experiencing was just killing my passion for it.
I was ready to throw in the towel and go back to working at my old 9-5 job.
Minutes away from closing down my website, I saw the ad.
‘Do you want to cut your workload and increase your profits - fast? Hire a virtual assistant today.’
What did I have to lose?
I rang the company and sent them ||$||27.50||$|| for the 3 hours of work I needed completing that day..
And boy, was that the best ||$||27.50||$|| I ever spent.
Exactly 9 minutes after the call ended, my brand new virtual assistant was creating marketing plans and responding to customer queries for me.
She did such a good job, I ended up signing off for the day four hours earlier than planned.
And not just the one time.
Thanks to her hard-work, I’ve managed to cut all my work days since then in half .
This left me with so much time to source new customers.
My profits actually went up 39% in the first month of her working for me!
I just couldn’t keep this a secret!
I knew I had to tell you, so you get the help you deserve.
So, let me tell you everything I know about virtual assistants.
Well, in short, they’re an independent contractor that performs office-based tasks for you.
Think of them like a builder.
But they’re building you a better future, as opposed to building you a house.
Honestly, they’re one of the key elements in the ever-growing success of a company.
I’m serious, you have no chance of achieving anywhere near the amount of success you could without one.
A virtual office assistant is an affordable alternative to a salaried staff member.
They work much more productively than an in-house assistant, and their work is just... better.
As they’re self employed, they don’t have job security.
They make their money from repeated hires, which is why they put maximum effort into every piece - to impress you.
And hopefully convince you to keep using them!
So, essentially, they’re a person who supplies you with high quality work at a low price point.
Oh, and you never have to meet them!
All your correspondence with them will be - you guessed it - virtual.
I know what you’re thinking.
‘Does this even apply to me?’
I could go into specifics like;
- Do you have an overwhelming workload?
- Is work life cutting into family time?
- Have you only slept once in 48 years?
But I don’t need to.
There’s only one question you need to answer.
Do you have a business?
If you said yes, you need one.
It’s as simple as that.
It doesn’t matter if your company is big or small, new or old - everyone needs help sometimes.
You don’t need to wait until your company is suffering to start looking for a VA.
After all, when a child is learning to ride a bike, you don’t put stabilisers on after they’ve fallen off.
You put them on before they even start riding.
This ensures they feel supported through the baby steps of this experience.
You too need to be supported throughout the baby steps of your business.
So don’t waste anymore time…
Don’t finish work today without hiring one!
Read More: Choosing The Right VA For Me
Whatever you need doing, they’ll do it.
Need someone to answer phone calls?
They’re happy to.
Want someone to manage your inbox?
They’re deleting your spam mail as we speak.
Want lunch delivered today?
Congratulations, they’ve sent you a free coffee too.
I think you get it now.
So let’s focus on the most common tasks virtual office assistants are asked to do.
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Managing Email Lists
See, I told you.
They can do anything!
You hire based on the skills you need.
So if you need your virtual assistant to be a Photoshop wiz as well, take a note of that!
Where do I even begin?
There are so many reasons to hire one, it’s near impossible to narrow it down.
In my opinion, these are the four most crucial reasons you need one for your office, take a look!
Let’s be serious.
You’re spending at least £25 on coffee a week.
As yummy as it is, it’s not a necessity.
The future of your business is though.
And for the same price, you can reduce costs and increase profits significantly.
Look at it this way.
Just because you require an office admin, it doesn’t mean you want to hire an actual office space.
When you hire a salaried staff member, you’re not just paying their wage.
You would have to fork out for a space for them to work in.
And pay their training costs.
And pay for any equipment they need to complete their job.
But, as virtual assistants are self employed, they already have their own office space - and they’re already well-experienced in the role of office admin.
So, if the low wage doesn’t persuade you to hire one, the reduced costs definitely should.
Though virtual assistants can also work regular jobs, a lot of the time this is their sole source of income.
They rely on ongoing work with people like you.
This is why they use their time much more productively than a regular staff member would - resulting in better work.
Who wouldn’t want that?!
Did you know that an in-house office worker, who ‘works’ 8 hours a day, is actually only productive for 2 hours and 23 minutes!
Is it fair to pay someone for 8 hours of work when they’re only doing two?
So hire a virtual assistant instead.
They keep focused for the entire time frame you’ve requested, to turn you into a repeat customer.
A low price for good work…
A lot of businesses, especially those that are self employed, can’t predict their monthly income/expenses.
You can venture a guess, but it’s unlikely to be accurate.
Imagine you had a salaried assistant, and you didn’t make as much profit as you thought you would that month.
You can’t just not pay them, so you’d probably have to let them go (or end up getting yourself into debt).
Or maybe you suddenly attracted more customers than you predicted.
You would end up with 10X the amount of work to do, but won’t have the time to hire any help.
You would need to advertise, conduct interviews etc.
It would take forever.
Which is no good if you need the help now.
The beauty of hiring a virtual assistant is that you can create (and let go) an entire team of them.
Whenever you want.
Got an influx of sales and need urgent help?
No problem, you could have a team of assistants in minutes.
Can’t afford a VA next month?
Not to worry, just don’t hire one.
They work around you!
Not all businesses are the same.
They require a variety of different tasks - some may rely on email marketing to make sales, while others use cold-calling techniques.
They all want assistant’s that work at opposing times of day too.
Some want their VAs to work through the night and on weekends, while others require standard office hours.
Luckily, there are millions of VAs located all over the world.
There will always be someone available to work for you.
If you want your office assistant to catch up on admin while you sleep, that’s possible .
You can choose a VA in a different timezone to ensure they cover anything you’ve missed during your work day.
Or maybe it’s 2AM and you’ve just remembered you have to have a new website running by 6AM.
There’s no way on earth you’d be able to wake an in-house assistant at this time to work with you.
But again, it’s not 2AM for someone at the other side of the world.
They’re wide awake and eager to help!
They can get straight onto making calls and sourcing the emails you need to get that website up and running!
Well, it depends on who you hire.
VAs set their own prices, and charge what they think they’re worth.
That doesn’t always mean the ones that are more expensive are better workers, though.
You can have an untrained student charging ||$||107||$||ph, and a decade long professional only charging ||$||32||$||ph.
That’s why you always need to check their credentials if you’re self-selecting.
Some agencies will background check all of your VAs for you though, taking the chore out the VA search!
Read More: How Does Quality Affect Pricing
There are plenty of sites that provide a selection of VAs for you to choose from.
However, you can cut down your search time by checking out our offers!
We don’t allow just any VAs onto our system - not without a thorough background check first.
This means, if you call us, your new VA will not just be well trained, they’ll have plenty of real-world experience too.
The best companies need the best people supporting them.
We would never set you up with a VA that doesn’t have a true passion for your industry.
Ensuring you hire the right VA is essential for the success of your business.
Take a look at my top 5 hiring tips to make sure you hire the best person for you.
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Pick Out Desired Skills
Write down the top 10 skills you want your VA to have, in order of importance.
This helps narrow down your search criteria when you’re trying to find them.
Set Your Hours
Know the hours you need them to work before you hire them, this ensures they’re always available for your every need.
Know Your Time Frame
Have a good idea of how long each project will take.
You don’t want to pay them for times you don’t need them - or let them get halfway through a project and realise you haven’t paid enough for them to finish it.
Negotiate prices with them if you require more than one task.
Bulk orders can often result in discounts!
Always hire from a reputable company (like us) so you don’t end up hiring someone who can’t complete the task you need.
Read More: How To Find Top Assistants
Now you know exactly why you need a virtual office assistant and just how they can benefit you.
So what’s stopping you from hiring one?
Come and get a quote from one of our four trusted suppliers - we can set you up with your new virtual assistant in less than 10 minutes.
That’s a QuoteGrab promise!
Contributor & Virtual Assistant Expert
I’m the Virtual Assistant Expert here at QuoteGrab, covering everything you need to know about remote assistants from all over the world.
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