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Believe me - they can transform your San Diego based business!

The world has gone crazy about Virtual Assistants!

I can’t say I’m surprised...office work trends have shifted significantly in the last 20 years.

The internet has changed everything.

Now, remote or home-based duties carried out by VAs are big business.

In fact, in 2019, they can save you up to 73% on your operating costs - as well as delivering work to a high standard too.

Hiring a virtual assistant was the best thing my client ever did!

Back when my client first started my design company, they were struggling.

They’d heard a little bit about VA’s but assumed that they just couldn’t afford it.

Plus, their company was tiny.

But they didn’t need to be a billionaire to score the right to need help - or afford it.

For just $9.53, they had someone help them out for an hour a week - sounds small, but it was a lifesaver.

Thanks to that assistant, their profits soared by 49% in their first year of business!

Now they're earning enough to employ a team of long-term virtual assistants.

Yep, they only have a 3 day work week!

Now, isn’t that the American dream?

But enough about me.

There are plenty of incentives to start hiring VA’s for your San Diego firm.

You aspire for it to become great, right?

Then virtual assistants are the key to achieving it.

Not only do I have plenty of real-world experience with VAs, I’ve actually spent the past 13.5 hours researching the subject too!

So what are you waiting for?

Let’s find out some more!

Chapter 1

What are Virtual Assistants?

A VA Improves All Aspects of Your Business
Could a VA Transform Your Business?

Want to hire an assistant but don’t want to fork out for an expensive office space?

Or maybe your profits aren’t high enough to afford a salaried member of staff yet!

Enter the virtual assistant.

Thanks to new technologies, you now have the tools at your fingertips to create work teams without having to share the same physical space.

Plus the amount of money you save by hiring a VA is ridiculous!

Running a company is associated with great responsibility and owners may have to perform many essential, but time-confusing, activities.

Increasingly, they are turning to outsourcing services to help achieve their targets in a more affordable, efficient way.

They’re especially useful for start-ups and small businesses who are in desperate need of getting those time-intensive jobs done quickly!

Joanna Grimbley-Smith

Joanna Grimbley-Smith
Virtual Assistant

Did You Know?

Virtual Assistants work with over 11,400 small to medium-sized business in the UK, alone.

And the great thing about VAs is that they can be anywhere in the world and still work for you.

Think of how many there are worldwide that could support your business!

Chapter 2

What Do Virtual Assistants Do?

Your VA Can Do All This...And More
What Tasks Can Your VA Take On?

Well, what don’t they do?

That’s the question you need to ask!

From conducting your weekly food shop, to designing infographics for your company’s website - the list of tasks they can perform is endless.

In many cases, it’s true to say that they have successfully replaced the need for a physical employee.

This sounds great, but surely they can’t do everything?

I must be exaggerating right?

Wrong.

Turns out, they can do quite a lot.

Here’s an example of the scope of their services:

(Hey, it’s like bingo - tick off the ones you want your VA to be able to do).

Data Entry

Travel Arrangements

Ticket and Hotel Bookings

Administrative Matters

Contact with Clients

Proofreading

Social Media

Correspondence Management

Call Forwarding

Marketing Activities

Keeping A Calendar

Supervision Over Recruitment

Ordering A Courier

Email Account Support

Arranging Meetings And Business Trips

Website Administration

Correspondence Service

Online Shopping

At first, you may have doubts about what steps you need to delegate to your VA.

That’s normal.

My client felt that way too…

They weren't sure they wanted to hand over what felt like complete control of theirbusiness!

There was a little voice in the back of their head telling them that they shouldn’t be doing this.

That they had to keep struggling along on their own!

But I wanted them to give this a chance.

They made a list of every task that needed to be completed that week.

They then highlighted their main goals of that week and which tasks were preventing them from completing it.

That’s when they realised hiring a VA wasn’t a want, it was a need.

They had over 100 tasks, that could easily be handled by somebody else, that were preventing them from making more sales.

Take a look at my list of the 4 most essential tasks to let go of if you want your business to thrive...

Email Management

This is usually one of the first tasks designated to a virtual assistant.

Want to know why?

Because doing so is liberating.

Read any productivity guide out there, the writers wouldn’t go near their inbox with a barge pole.

Yeah, it may be full of urgent client requests or inquires about your services.

But it’s also full of spam and trivial complaints.

No, you don’t need to email me to moan that Instagram was down so you tag yourself at my company event - I don’t even own Instagram!

So why waste time sifting through these to find anything urgent?

It’s like searching for a needle in a haystack!

Don’t waste your time on frivolous tasks, delegate them to your VA instead - they can forward you anything that’s worth your precious time.

Joanna Grimbley-Smith Author

Joanna Grimbley-Smith
Virtual Assistant Expert

Did You Know?

Virtual Assistants work around their own schedule. Always check what the schedule is before you hire them!

No one wants to be the guy blowing up their VAs phone when they’re actually trying to get their newborn baby to sleep!

Management Of Social Networks

It didn't surprise me at all when I discovered that over half of the general public now assess a company’s social media presence before deciding whether or not to purchase from them.

Consumers want two things from you:

- To be made to feel inclusive

- 24/7 access to you

Gone are the days of static website information and contact forms.

And what better way to give them both these things, than through a social media feed.

They need someone to constantly be supplying them with useful content and always be available for any queries they have.

But this isn’t Twilight.

You can’t stay awake all hours of the night responding to questions or creating content.

Or can you?

It may not be you posting personally, but hiring a team of VAs to work at different hours of the day and night will give the illusion that you’re always accessible.

Constant access equals better relationships with your customers.

Customer trust equals higher profits.

Sound like a win-win to me!

A VA Kept Our Team And Customers Happy
Can a VA Keep You As Happy as it Kept Us?

Preparation And Monitoring Of Budgets

There is no doubt that creating a budget and not following it is bad business strategy.

Multiple times my client has overspent on a project by hundreds of dollars, purely by forgetting about previous invoices.

It forced them to push important projects back by whole months sometimes.

To achieve your goals, it’s essential to be aware of each contact - from the first request for information, until the close of the sale.

If you hire a VA, someone else would be managing that information for you!

They would supply their own complex (to us, anyway) filing system to ensure all payments - both incoming and outgoing - are recorded properly and securely.

All you have to do is send them the information!

The rest is up to them.

I can’t stress enough how much of a burden this freed my client of!

Tracking Deliveries Of Your Products Or Services

Of course, to have happy customers, you must give the best service.

And what makes a customer happier than receiving the product/service they paid for.

Not only this, but supplying something when you say you will grants you trust from your customers.

And a trustworthy business makes more sales!

Tracking products is one of the most boring, yet essential, jobs possible.

And if you have a lot of customers, it’s so time-consuming!

If you’re spending your entire day tracking existing orders, how will you ever have the time to generate new ones?

Hiring a VA ensures all customer orders will be efficiently taken care of, allowing you to do what you do best…

Get new ones!

Chapter 3

Why Should I Hire One?

The Right Hire Will Promote Company Growth
Hiring a VA is Essential For A Successful Business

Clearly, there are a number of advantages to using virtual assistants.

Surprisingly, it’s not just about price either.

So here are the top reasons your company should hire a virtual assistant, besides the low-price point:

Flexibility

No, they’re not contortionists.

(Well...they might be - but that’s neither here nor there)

But they are super flexible with their time.

Generally, VAs work from home - they could be doing this job on the side of their 9-5 or be a stay at home parent, for example.

Therefore they could set working times of say between 9am and 3pm - when the kids are at school!

This may sound like a negative at first, especially if you want an assistant that works 6:30am - 8pm

But that’s the beauty of VAs, there’s so many of them!

If one profile doesn’t work for you, you can just click onto the next.

You can even outsource from a different time-zone, meaning you don’t have to hire someone living in San Diego…

You could even hire someone from the UK to run your site while you’re tucked up in bed.

Sounds like heaven to me!

Specialised Services

When you hire a normal assistant (i.e a real-life one), they can usually do a bit of everything.

But they’re rarely specialised in a subject.

Do you know how much it would cost to hire an office assistant that was also an expert in, let’s say, social media.

Almost $33,000 on average!

That’s insane, right?!

Well let’s say you hired a VA for 3 hours a day, 5 days a week for an entire year (yep, they don’t even request holidays!)

You’d be looking at around ||$||11000||$||.

Why pay three times more than you have to for a general assistant when you can hire a specialised service one for peanuts?

Plus you’ll never need to pay for your VA’s training, they’re already experts in their field.

Joanna Grimbley-Smith Author

Joanna Grimbley-Smith
Virtual Assistant Expert

Did You Know?

Due to their flexibility, VAs are able to work with multiple clients each day.

So if you’re a guy who needs someone to work between 7am and 9am, stress this before you hire them. This way the can adjust their schedule accordingly!

Pay-Per-Service

When you hire an in-person assistant, it’s not just them being present that you’re paying for.

You’re also forking out for their:

- Holiday Entitlement

- Sick Pay

- Breaks

- Training

- Equipment

- Office Space

It’s easy to see just how quickly those things add up.

With a VA, you only pay for the task you want completed.

Yep, no extras.

You’d never need to pay out for holidays or illnesses again as a VA would never advertise on a day they’re not available!

Better Use Of Time

If I were a genie (but I only give one wish, sorry), what would you wish for?

I guarantee you said more time!

I feel you there.

The impending sense of doom as we realise time is running out can be torturous.

There just aren’t enough hours in the day to get everything we need done.

But wait!

What if someone out there could do the jobs for you?

You’d be able to focus on the jobs that actually matter to you then - like sourcing more clients.

With a VA, you can kiss goodbye to mundane tasks that are constantly stealing your time.

You could even claim back entire days to do with as you please!

Chapter 4

How Much Should I Pay A Virtual Assistant?

Hiring a VA Will Actually Save You Money
Why Waste Money on a Long-Term Hire?

Well, VAs set their own prices.

Think of them as independent contractors.

They charge what they think they’re worth based on their skills and experience.

Their fee can also be dependent on your expectations of them.

For example, if you have quite a big job that needs doing by the end of today, they’re going to charge you more.

They’re dropping everything to help you with this deadline, it’s only fair they’re compensated for that.

They can charge a flat rate for their time, but that’s quite rare.

Usually they charge an hourly fee or send you a customised one per project!

Chapter 5

Where Can I Find A VA?

A VA is Easy to Find, if You Know Where To Look
Here's How You Can Find Your New Virtual Assistant!

The internet is full of eager, young people desperate to earn a bit of extra cash on the side of their college studies.

It’s also full of experienced professionals who do this on the side of their corporate jobs.

Quite often, it’s hard to differentiate between their profiles.

No one wants to spend their hard earned cash on someone who’s exaggerated their skillset.

But just how can you find out who to hire?

Well here at Quotegrab, all the assistant's we work with are not only explicitly trained in all subject areas…

But they’re also thoroughly background-checked.

With us, you’ll never have to waste time and money working with someone who just isn’t up to the job!

The virtual assistant service is becoming increasingly popular globally.

And it’s easy to see why.

It’s a perfect solution for so many companies due to its ability to achieve real, time-saving benefits and, above all, reduce costs.

Your new assistant can efficiently and professionally perform the tasks entrusted to them…

Meaning you can calmly take care of the development of your company.

As I previously mentioned, the scope of the assistant’s work can always be adapted to the needs of the client, too.

They’re an excellent choice for anyone who requires a helping hand.

So what are you waiting for?

Let us help you find your next assistant!