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Find the perfect Virtual Assistant for you.

Thinking of hiring a virtual assistant ?

No clue where to start your search?

Luckily for you, I’m here to help.

Because I know that, as a business owner, you have a lot to do.

It’s almost never-ending, right?

Which is why hiring a virtual assistant (VA) can make a huge difference.

And I’ve done all the research so you don’t have to.

You see, when my client was looking for a virtual assistant I spent over 17 hours investigating.

Was it worth it? YES.

Because I found the perfect virtual assistant package for them.

And the results have been incredible.

Did you know that hiring a virtual assistant can increase your business’s productivity?

That’s right - many businesses have said that they have seen up to a 50% increase in productivity since hiring a VA.

Do you want to see that kind of result?

If you do, keep reading our ultimate guide so you can choose the best virtual assistant package for your business.

Chapter 1

What is a Virtual Assistant?

You’ve heard people talking about the wonders of virtual assistants.

You know you like the sound of what one could do for you…

But what even is a virtual assistant?

Well...

A virtual assistant is essentially someone that provides assistance remotely.

(Like a PA - just in your pocket.)

They are typically used for administrative tasks, but can also help with a huge variety of other tasks, too.

Virtual assistants work for as many hours as you need them.

Whether that’s four or forty hours a month.

That means that you only have to pay for what you need from them.

Pretty great, right?

Virtual assistants are often highly qualified with a good amount of experience in a range of areas - from corporate admin to orchestrating aspects of your personal life.

You’re pretty much guaranteed excellent service for your money.

It’s because of this that VA’s are being utilised more and more by business owners.

In fact, most entrepreneurs consider them a “must-have” business asset.

Joanna Grimbley-Smith Author QuoteGrab

Joanna Grimbley-Smith
Virtual Assistant Expert

Did You Know?

We know that as a young female business owner you’re super busy.

A virtual assistant can take all the administrative tasks off your hands - leaving you to the really important stuff!

Chapter 2

What Can a Virtual Assistant Do For Me?
A VA at work
Make your work that much easier with a Virtual Assistant.

Short answer - a lot.

Long answer - a virtual assistant can basically do everything that a personal assistant does.

- Sending emails

- Making phone calls

- Calendar planning

- Social media posts

- Booking travel and accommodation

- Doing paperwork

- Booking meeting rooms

- Even setting up meetings and appointments on your behalf

That’s quite a few tasks taken off your hands!

Alongside admin work, many virtual assistant packages will also include a number of other tasks.

For example, some more specialist VAs can help with marketing or photo and video editing.

Chapter 3

The Benefits of Virtual Assistants
Image of a virtual assistant looking at a computer screen
A Virtual Assistant can clearly benefit your company in more way than one

Purchasing a virtual assistant package can have a hugely positive impact on you and your business.

There are so many benefits of VAs that it would take hours to list them all - seriously .

Here is a list of some of the biggies, though:

Increased Productivity

I know that when you have a business to run your time is precious.

So why waste it on tedious administrative tasks?

A virtual assistant can take on all the mundane tasks that take up your time unnecessarily.

Tasks such as sending emails and calendar planning can all be outsourced to a virtual assistant.

This allows you to focus on important and income-generating jobs that will actively improve your business.

Brilliant, right ?

Flexibility

VAs work remotely and for as many hours as you need them - depending on the virtual assistant package you choose.

This means you get tonnes of flexibility.

Virtual assistants can work more or less hours per week to suit you - they can even work when you are out of office.

This is especially true if you choose an assistant in a different time zone to you.

They could even get the work done before you get into the office in the morning!

Cost-Effective

Ok, so virtual assistant packages may seem a bit pricey at first.

But you have to consider how much you can save in the long run.

Unlike a regular employee, you don’t have to pay a virtual assistant for holidays or sick days.

You only pay them for the hours that you want them to work.

That means: when they are scheduled to work for you, they are actually doing work and only work.

No hourly coffee breaks or slyly browsing Facebook!

Just high levels of productivity.

High Quality Work

Most virtual assistants have years of experience and are highly skilled.

This means you can expect top quality service from them at all times.

Many VAs also may have honed skills that you - yourself - do not have.

That means that the right VA they can even complete tasks that you’re not equipped for.

...And 2 heads are always better than one.

Something to consider when choosing a virtual assistant package!

Global Hiring

As virtual assistants work remotely, you are not limited to local talent.

You can hire from anywhere in the world!

This means you can find the perfect virtual assistant package for you and your business - with no limitations.

No need to compromise

You’ve got your pick of the whole world.

Your perfect match will definitely be out there somewhere.

Joanna Grimbley-Smith Author QuoteGrab

Joanna Grimbley-Smith
Virtual Assistant Expert

Did You Know?

There are a whole range of options when it comes to virtual assistant packages - finding one to suit a young female entrepreneur like yourself is easy!

Chapter 4

5 Questions to Ask Yourself
Image of smiling assistant on phone.
What are you looking for in a Virtual Assistant?

Hold your horses there.

Before you start comparing virtual assistant packages, there are some questions to keep in mind:

What Tasks Do I Need Them to Complete?

Most virtual assistants focus on administrative tasks.

It’s important for you to think about exactly what you want from them.

Try making a list of all the tasks you would expect them to complete.

This will allow you to have a focus when choosing a virtual assistant.

It will also help you refine which package you go for.

You’ll find that some specialist tasks bump the package price up significantly!

How Many Hours Do I Need From Them?

Virtual assistant packages often differ by hours required.

It’s important to decide, on average, how many hours you’ll need each month.

But one of the best things about virtual assistants is that they are flexible.

This means that most VAs are happy to adapt if you need more (or sometimes even less) from them month-to-month.

How much easier is that?

Do they need any specific skills?

Virtual assistants are highly skilled individuals with a whole bunch of useful experience under their belts.

But it’s possible you will need them to have a more specific skill set.

For example, you might need your VA to be adept in Photoshop or have experience of proofreading .

Many will offer these services, but they may be included only in higher priced virtual assistant packages.

So definitely look into this when searching!

How long will I need them for?

Do you need a virtual assistant on a short term basis ?

Or would you like them to be a more permanent part of your team?

Virtual assistants offer packages that can suit you whether you want them for only a month or on a long-term basis.

How much do I want to pay?

The big question.

It’s always important to have a budget.

Especially when you’re running a business.

The price for a virtual assistant package can vary drastically from ||$||12||$|| an hour to upwards of ||$||50||$|| per hour.

The cost typically depends on factors such as:

- Where the assistant is based

- How many tasks you want to complete

- Whether there are any tasks that require a more specific skill

- How many hours you want them to work a month

- How long you plan to commit to/contract them

If you take all these things into account when choosing a virtual assistant, you should have no problem finding your perfect match!

Chapter 5

What Packages Do Virtual Assistants Offer?

Thing is: there is such an incredible variety .

You are seriously spoilt for choice!

But don’t get overwhelmed.

I’ve chosen 5 of the best virtual assistant service agencies to help you with your decision.

I’ve even put the information in a handy table, because everybody loves a good table!

So, without further ado:

Our top-rated agencies compared

SERVCORP

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Servcorp offer Virtual Office services.

So not only do you get a virtual assistant - you get access to a whole bunch of services!

- Offers flexible monthly contracts

- Access to fully-equipped office spaces around the world

- Tailored to suit your needs

Packages start from ||$||152||$|| per month

AVIRTUAL

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- Dedicated virtual PA service

- Offers a free trial so you can decide whether they suit you without having to commit

- Access to virtual assistants that can speak German, Italian and French

Packages start at 5 hours per month up to 145 hours

- Prices from ||$||168||$|| per month

timeetc

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- Assistants carefully hand-picked to suit you

- Fully flexible - cancel at any time

- Can create a customised plan for you

- No limit to how many tasks you can send

- Contact for a bespoke quote

SmartPA

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Skilled virtual assistants with an average of 8-15 years experience

- Scalable - add tasks and services as you need them

- Dedicated support to help you get started

- Most popular package is 22 hours per month at ||$||641||$||

-Contact for a bespoke quote

nbva

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- Offers both pay-as-you-go and retainer packages

- All tasks are timed and recorded so you only pay for the amount of time actually worked

- Prices start from ||$||38||$|| per hour

Of course, you also have the option of a freelance virtual assistant.

Freelancers are self-employed and so are sometimes cheaper due to omitting all the agency costs.

However, there is much less security when you take on freelance assistants…

Security is, arguably, much more important when transactions are taking part in the digital realm.

Plus, with money changing hands over the net, it’s important you feel you can trust that they’ll deliver.

Think about this carefully before opting to take this route.

Joanna Grimbley-Smith Author QuoteGrab

Joanna Grimbley-Smith
Virtual Assistant Expert

Did You Know?

As a young female business owner, a virtual assistant can help you save time and money.

Get in touch for a quote today!

Image of two business people smiling and shaking hands
Find your perfect Virtual Assistant here

Chapter 6

How Do I Choose the Best Virtual Assistant Package for Me?
Image of business person looking thoughtful
What do you want for your business?

So, now you know your options.

How do you choose?

Here are my top tips for making that final decision:

Ask questions

Don’t be afraid to ask lots of questions!

Give the provider or freelancer a mini interview so you can get to know them.

Get really stuck in.

Set up a consultation session so you can ask questions and make sure you have all the information you need.

Take them for a spin

Many virtual assistants will offer a free trial period.

...And you should absolutely take advantage of this.

Send over the tasks that you will need completing regularly.

This will allow you the opportunity to see how they work before having to commit.

Think about your goals

It’s important to think about what you would like to achieve and how a virtual assistant can help you get there.

Whether that’s improving your website or gaining more social media followers .

Try to map out the direction you’re wanting to take things.

Then select an assistant who’s skillset is conducive to that.

Flexibility or commitment?

Virtual assistant packages commonly come with two options:

Ad-hoc or retainer .

Ad-hoc essentially means you can hire a virtual assistant as and when you need them.

Super flexible , which is awesome.

A Retainer is basically a monthly contract with a set number of hours for a set price.

(Great if you want a virtual assistant on a long-term basis ).

Remember you’re the boss here, and it’s all about what you need -

You're the VIP .

Chapter 7

Frequently Asked Questions

I’ve never had an assistant before - is it worth it?

YES.

If you are a business owner, hiring a personal assistant can be super beneficial.

Not only will they help keep you organised and updated but they’ll take all the mundane tasks off your hands.

Now you’ve got more time to spend making your business a huge success.

Why should I hire a virtual assistant instead of a regular one?

There are loads of reasons for choosing a virtual assistant instead of an in-office one.

Here’s a useful comparison table:

A comparison between Virtual and In-House Assistants
Virtual Assistant In-House Assistant

Can work as many hours as you need a month

Less flexible - likely to require a set number of hours a week

Spends their time actually working

More likely to get distracted and may be less productive .

Can be anywhere in the world

Limited to local talent as they will need to live near the office

More cost effective - only pay for the time they’ve spent working

Requires holiday and sick pay - you’re paying for them even when they aren’t working

Highly experienced and skilled

More difficult to find someone with a lot of experience or specific skills you need

Think about what tasks you absolutely need them to complete and how often.

Then, factor in any possible extras.

This should give you a good idea of how many hours you will need your virtual assistant for.

Then you should be all set!

A virtual assistant at work/someone working remotely
Have we convinced you to bring in a new team-member then?

So there you go - everything you need to know about virtual assistants and choosing the right package for you.

Hopefully you have everything you need to move forward with hiring a virtual assistant confidently.

Feel prepped and ready to start your search?