So, you’ve finally got your business up and running.
You’ve got your employees hard at work.
You’ve located your office’s vending machines.
And things are just starting to look up!
One problem: you have waaay too much to do.
And most of your to-do list is the time-consuming-repetitive-tasks that detract from your business.
And that’s what you do best, right?
From sorting out our filing to answering the phone...
My clients were losing precious time that they should have dedicated to their work.
They tasked me with finding a solution to this.
In fact, a virtual administrative assistant is one of their favourite tricks to keeping up with their amazing growth in the last 3 years.
They even doubled their revenue from last year!
Fancy having results like ours?
(I’m pretty sure that having a virtual administrative assistant actually directly lead to this growth!)
Having a virtual administrative assistant freed up our time to do what my client does best.
Keeping up with work is really important, right?
So is making money and keeping the office working like a finely tuned machine.
And guess what?
A virtual administrative assistant can help you with these 3 key things.
This article is here to talk you through how a virtual administrative assistant can bring about incredible benefits.
I’m also going to talk you through whether virtual administrative assistants can work for your business and if you’ll be reaping these benefits.
If only there was more time in the day.
Now, adding a few hours to the end of the day might be impossible.
But delegating your time-consuming tasks sure isn’t.
A virtual assistant is someone who provides the services of an assistant but from a remote location.
And a virtual administrative assistant?
This is the same role, but with added emphasis on performing administrative tasks.
Here’s a list of tasks virtual administrative assistants can do for you:
- Diary management
- Data entry
-Answering phone calls
- Organising your calendars
- Booking travel arrangements
- Documentation organisation such as filing and document editing and proofreading
Any pesky tasks that might have eaten away at your time and your money can be delegated to your very own virtual administrative assistant.
This can leave you to get on with what you do best.
Sounds good, right?
Read More: Wikipedia on Administrative Assistants
Not everything is going to work for you.
Not every tip will triple your profits.
Not every business solution will be your business solution.
And a virtual administrative assistant might not suit your business.
That in mind, here is a checklist to work out if you are in need of some online help:
Are you over-encumbered with repetitive tasks?
Typically, if you are overwhelmed by repetitive tasks that require administrative skills to solve them, a virtual administrative assistant is a perfect addition.
Do you own a small business?
Small businesses also suit the Virtual Administrative Assistant role as they have smaller offices and fewer employees. The remote help saves adding a new hire.
Even if you work remotely yourself , you can hire a remote colleague to save on moving to an office space.
Are you trained in administrative tasks?
Expanding your skill set might prove worthy on your CV.
But if you’re trying to perfect file organisation instead of perfecting your business, it simply isn’t worth the time.
Lucky for you, there are people trained in these tasks!
Take it from me:
My client only had 4 employees when they hired their first virtual administrative assistant.
They were working out of a small study, and now and then would work remotely.
A new addition would take care of their data analysis, and manage appointments and their calendar.
Only 6 months later they had moved into their first office, and by then they had 3 extra virtual administrative assistants.
As their growth continued, they then turned to hiring full time employees to take on these roles.
And even though, in the end, they ditched the virtual assistants, it was a perfect complement to my client's growth.
It provided the manpower they didn’t know they needed at the time.
Virtual administrative assistants really are an adaptable and useful tool for getting ahead in business.
So, if you are looking looking to boost your productivity and reduce your paperwork?
A virtual administrative assistant is a great way to do just this.
There are far too many rules when it comes to running a business.
And this is one of the least cryptic:
Even though this is one of the most obvious rules to see you through, it’s often the most difficult.
Well, without a virtual administrative assistant it certainly is.
Here are all the ways a virtual administrative assistant reduced our costs and saved us money:
They didn’t have to hire a new employee
Let’s say you’re struggling to meet your weekly targets.
The obvious solution is to just hire another employee, right?
But that’s another wage to hand out at the end of the month.
And that’s another employee you have to train.
But did you know that my client skipped out this whole process and headed straight to the productive part?
With a Virtual Administrative Assistant they could even get a cheaper hire.
You can forget squeezing another salary from that already tight budget!
They didn’t have to change the office
So you’ve hired a new employee.
Wages aside, you’re going to have to pull a computer out of thin air.
You might even have to consider upgrading your office!
Emphasis here is on the ‘virtual’.
My client's VAAs worked remotely, meaning we got the extra help but without any of the extra costs.
They didn’t need to train a new employee
Virtual administrative assistants are already prepped on the specialist skills to end your work woes.
You can even see what they are trained in.
This meant my client could choose their ideal new team-mate with ease.
They could solve our efficiency problem
If you struggle to keep your workplace efficient, virtual administrative assistants are a guaranteed fix.
They could pay for the hours we wanted, and the projects they needed done.
Plus, virtual administrative assistants are often more productive as they do not suffer from office distractions.
Now that’s an efficient asset.
Well, if saving money hasn't swayed you, what about improvements to your workflow and efficiency?
Clearly virtual administrative assistants are great for loads of reasons.
(Trust me, I’ve written a whole article on it.)
And the fact that you don't have to pay the high costs of an employee was definitely our favourite one.
Not only did they save on salaries and office space...
You also get much more efficient work produced by a short term employee.
Still not sure?
Here are all the ways a virtual administrative assistant improved our workflow:
They had suitable skill sets
You aren’t trained in administrative tasks.
So why would you waste time trying to figure out a filing system?
My client's virtual administrative assistants had skill sets that they can adapt to their needs , meaning they can efficiently solve your problems
They are a 24 hour office team
As virtual administrative assistants work from home and can come from all over the world. This means that the office never really shuts.
For example, if my clients wanted data processed quickly, they could send it off to a virtual administrative assistant who can do just this overnight.
By the time you’ve hit snooze on your alarm, the completed task will be waiting for you.
They didn’t have to waste time hiring
Finding a new salary for a new employee is expensive.
But you know what’s even more costly?
Wasting time you could be making money by hiring this new employee.
You have to pen and post a job advert.
You have to look at applications.
You have to interview candidates.
You have to train the new hire.
Instead of wasting time planning a LinkedIn job page, we could spend it on your business.
They had more time to spend on their business
So now your virtual administrative assistant is doing the repetitive time-eating chores, you can get back to what you do best:
Running your business.
Or, it could leave you with more time outside of work!
Whichever route you take, it left us with a much more efficient approach to the day.
They could find a virtual administrative assistant who was suited to the task at hand
When you have a new hire, you typically h ave to spend a few days clueing them in on the software you use.
And then it takes a few days for them to settle in.
What does that equal? Wasted time and money.
But with Virtual Administrative Assistants we could vet their skills and match an assistant to our tasks.
You can be sure that they can get it done, and do it well.
It improved the quality of their work
Let’s say you’ve just gotten into the office.
You’ve had your first coffee, and you’ve got started on your to-do list.
Not a bad start to the day, right?
But how much time will you spend checking your emails?
And how long will you waste on the phone responding to customer queries?
“If only there was someone that could do all that.”
Well, there is.
And you won’t even have to buy them a new office chair.
Virtual administrative assistants exist to do these tasks, leaving you to get on with your to do list.
There’s a lot that goes into having a successful business.
And actually finding the time to do that business is a key part of it!
That’s why they love using Virtual Administrative Assistants.
(And we know that’s why you will love them, too.)
So, hiring a virtual administrative assistant improved my client's workflow and saved them a few quid in the process...
But the benefits didn’t stop there!
Hiring a virtual administrative assistant even impacted their office - and employees - as a whole.
This made the team work together as one efficient and effective unit.
This is one of the most raved about benefits about virtual administrative Assistants online.
They might seem a quick hire, but they can adapt seamlessly to any team.
And they do.
Here’s all the ways Virtual Administrative Assistants can improve your office environment:
They could have increased flexibility with their work
Let’s be honest:
Who actually works 9 to 5?
Raise your hand if you answer business emails before bed.
Or if you brainstorm on your commute.
Or even if you finish up that spreadsheet over your morning coffee.
The same goes for Virtual Administrative Assistants. They don’t always work to a schedule. They might not even work to your timezone!
So if you're never out of the office, neither are they.
There was a reduced risk of scaling
The pace of business is pretty quick now, right?
If you happen to expand faster than you think, you can quickly hire a few more virtual administrative assistants to suit your needs.
You won’t need to face the time and money-consuming process of hiring more employees.
This was my client's favourite benefit of using Virtual Administrative Assistants. Using the extra hires was key to helping us grow.
And here they are.
It helped other employees with their work
So you’ve got your business going.
The cogs are moving, and the tickers are ticking.
Now and then, the administrative work piles up and slows everything down. When one employee gets stuck, everything else can get clogged too.
With a virtual administrative assistant, those tasks can be ticked off everyone's to-do list.
This means your team can work better as a unit, and they can get on with what they do best.
Their virtual administrative assistant could clear the office clutter
It’s the basics of business: the more clutter in your office, the less efficient you will be at your desk
If you want to boost your efficiency, a virtual administrative assistant can help you skip out the pesky tasks that are leaving paperwork all over your office.
Unfortunately, you will no longer have any excuses to put off doing work...
Evidently there’s a lot to talk about when it comes to virtual administrative assistants.
But you know what’s really great about this new business tool? It's how they adapt to today’s working world.
They can work outside of office hours.
They work remotely.
And if you need to rethink your business, it's no problem either.
You can hire - and even let go - as you need.
Virtual assistants are currently one of the most popular tools in business.
And guess what?
It is set to grow even more as we head into the future.
Business growth requires capital.
And by hiring virtual administrative assistants you can get access to it without breaking the bank.
It has been said that 67% of business executives admit to wanting to outsource tasks that tend to be ignored.
And 34% of this same group believe this can allow them to boost their job performance.
In the world of small business in particular, they are becoming a key tool to growth and speedy success.
So, if the rest of the world is jumping on the bandwagon and reaping the rewards…
Why are you still hesitant to sign up?
Take Jeffrey Schwartz of Vertical Passion Media :
He claims he saves upwards of ||$||100000||$|| a year.
And it's all because of hiring of virtual administrative assistants rather than long-term employees.
The pace of the business world is fast moving, and you need to keep up.
There’s a plethora of business tools you can take advantage of in this day and age.
But very few can adapt to your changing business as easily as hiring a virtual administrative assistant.
And even though your remote virtual administrative assistant might be on the other side of the world,
It truly gives you back control of your business.
My client could take their businesses’ changes in their stride, and hire as went until they were ready to take the next step in their business.
So you’ve heard the benefits.
But now it’s over to you:
What are you looking for in a virtual administrative assistant?
And what task are you looking forward to ditching the most?
It's time to add a temporary team-member to your business.