Your small business is growing, rapidly.
But are you ready for the increase in work?
Are you ready for loads of new clients?
Are you ready for all the added administrative duties?
Your business needs you focused on the future.
This is where your Virtual Assistant comes in.
A virtual assistant is a cost-effective solution to your business needs and leaves you with the time you need to get on with running your business.
But the benefits don’t end there.
Last year, one of my clients who owned a small graphic design business experienced huge growth and with it a huge rise in workload.
The pressure of the day-to-day duties was just too much.
Bookkeeping, organising potential leads, email management...
All this vital but time-consuming work was not getting the necessary attention, nor the required expertise.
A Virtual Assistant.
Well, this is exactly why I’ve written this article.
That’s right - I’m going to go through all the benefits of hiring your very own virtual assistant.
(You can thank me later!)
This article is a complete guide to how a VA can help your business by demonstrating how:
- You can save time and money
- Bring a valuable skillset into your business
- Increase productivity
- And ultimately make your business thrive.
Running a business is hard, no matter its size.
You know this. I know this.
So much time and effort is required, and that’s before trying to find time for yourself!
You need someone to take charge of your time-consuming administration tasks.
You need a virtual assistant!
My client, the owner of a digital marketing company, had no time for the lengthy hiring process or the time needed to train them.
So they cut all that out by hiring a virtual assistant.
Stressing over appointment scheduling and travel planning became a thing of the past!
And the extra help for answering phone calls and research was a more than welcome addition to the team as well.
This choice of experienced assistants - minus the hassle of a full-time employee - is an obvious solution for a small business.
Imagine all those hours that can now be spent on your real business needs, the tasks only you can do!
Everyone’s needs are different, and your time-consuming tasks are unique to you.
Your perfect VA will be an expert in your weaknesses, leaving you time to do your thing.
Here’s a list of ways you can save time thanks to your VA:
You’ll have more time to run your business.
Your admin work is taken care of!
No more hours wasted reading emails, bookkeeping or attempting to keep on top of your schedule.
My client who owns a small clothing business could finally focus on designing and delegate these tasks to her VA.
Hours could be added to your day, so you can really run your business doing the work only you can do.
Your VA will have specialist expertise.
Another one of my clients runs a gourmet food business - but their kitchen expertise did not carry over into admin.
Hiring a VA worked wonders for them as a true professional in all things accounting, scheduling, data entry and many more took care of it.
You can ditch the distractions.
Your VA will work remotely and will be experienced in this kind of work. You can trust them to complete the work you need done and stick to your tight deadlines.
That means there’s no chance of catching them wasting time at the coffee machine!
Your VA will always be trying to impress you.
They want you coming back to them with as much work as you can give them.
You can always expect fast, efficient and quality work!
Read More: How to hire a virtual assistant.
Interviewing, hiring and training a new employee doesn’t just cost time.
It costs money, too!
Keeping costs low is vital for your business, but I doubt this is news to you.
But before I detail how VAs can help you pocket pennies, here’s the lowdown on paying VAs:
A VA is often paid at an hourly rate , as and when required.
However other options are available:
Some business owners may choose to pay per completed task or project.
And there are package options which typically offer discounted hour rates in monthly payments
Here’s a list of some of the ways a VA could save you money:
You can save on paying a salary and the added benefits.
Virtual Assistants are paid based on how much they are needed
No work, no pay!
This will save you tons in comparison to a full-time salary.
No need for all the employee benefits either - and that means no sick pay or annual leave.
This is perfect for small businesses like my client running a tech startup who needs assistance without the budget for another full-time employee.
You can save time on hiring and training.
There’s no need for a lengthy and expensive hiring process.
Your VA will be fully qualified and will thus need very little training.
This is yet another bonus for small businesses needing quick work without the hassle.
You won’t have to spend on extra office space.
Your VA will work remotely so you don’t need to find the funds for a new desk
No need to buy the equipment they will need either.
One of my clients running a small online jewelry company was able to hire a VA for their admin needs without needing to find office space that they simply couldn’t afford.
Your business is already saving in comparison to a full-time employee.
My client, a small tech startup needed a solution to those small repetitive tasks that were building up at their desk.
Without the budget or workload for a full-time assistant, a VA made perfect sense.
By outsourcing a handful of hours work a week to a VA all that time-consuming work was completed by a professional at a fraction of the cost.
Are you proficient with Excel?
How about social media?
Struggling to keep your work life organised?
Maybe your phone etiquette - or lack thereof - is getting in the way of turning leads into customers?
If administration at a low cost is what your business needs then a VA is perfect for you.
However, your business is your own; it is unique.
So, it makes sense to have a unique assistant, right?
If you require something more specialised, a VA could be the answer to your prayers!
A VA does not have to be someone you delegate mundane work to - the best VA’s will bring experience and expertise.
And they can improve the efficiency of your business with their knowledge, not just added manpower.
You may be surprised by how deeply a VA could improve your business:
Maybe your product or service will see improvement...
Maybe you need customer service help, a social media manager, or your industry simply requires some know-how...
VA’s come from a variety of different backgrounds with unique and valuable skillsets.
Yours will be exactly what you need.
Here are a few examples of some of the skills a VA could bring to your business.
You can hire a social media manager.
Managing social media accounts and interacting with others is important for any modern business.
Depending on the industry you may need someone monitoring your social media regularly.
There are many VA’s who specialise in this field and can help develop your business’ social media activity and utilise it for the most benefit.
One of my clients, running a freelance writing company, didn’t know how social media could help their business let alone find the time to implement a strategy.
After hiring a VA to run their social media, business is booming!
A dedicated professional can help turn social media into a genuine way to find clients and generate new business.
You can have an accountant on hand.
Bookkeeping is one of the more common uses for a VA.
Understandably, most new business owners did not start their businesses out of a love for the financial obligations.
But a great VA can be trusted to handle the bills.
It is extremely time-consuming work that requires a huge amount of attention to detail, and it is undoubtedly something that should be left to a professional with experience.
Many of my clients have come to me explaining how accounting is getting in the way of them expanding their business.
Not only this, it can drain your passion for your industry and what you are trying to achieve if hours are being used crunching numbers.
A trustworthy VA can alleviate all these worries.
You can have a web design expert.
A great website is vital for any business and could be the difference between making a sale and missing out to your competitors.
Designing a website however, is not easy.
It is a valuable and in-demand skill that can take years of hard work and experience.
Good thing there are plenty of VA’s with just that experience and knowledge to help you achieve what you need on your website!
I’m sure you can relate to the financial headache of running a small business.
Just like one of my clients who was in that same predicament last year!
They needed someone they could trust, someone with the necessary experience to keep track of their books...
They turned to a VA and now they wonder why they didn’t do it sooner.
You will know what your business needs to thrive, and your VA will be catered to those needs.
You lead your business by example.
This means you need to focus on the important and challenging work that will further your business.
Your time is too important for answering phone calls, doing admin or other non-core tasks!
Nevertheless, it still needs to be done, of course.
Offloading these tasks to a VA will have your business running far more efficiently.
You and your team will be a whole lot more productive with these time-consuming tasks taken care of.
And no, you don’t need me to tell you that increased productivity means increased revenue.
Data entry, research, travel planning, scheduling, accounting…
My client, a small web design business was stressing over all these tasks and more.
The worst part?
None of these tasks drive business or create new revenue!
With the addition of a VA these tasks were completed to a high standard.
The team could now focus all their efforts on clients and growth
With fewer duties for the team the whole company is now more efficient and productive.
Here is a list of just a few of the ways your business could become more productive and flexible with the help of your very own VA.
Around the world means around the clock!
You never know when you may need assistance.
However, a full-time employee can not be expected to come to your aid at 2 AM when you remember that meeting you have tomorrow!
There are VAs based all over the globe, meaning timezones will help you find the assistance you need when you need it.
And being a business owner often takes a lot of long work days.
My client, the founder of a tech startup, would work incredibly long hours and could need help on a variety of tasks at any one time.
Virtual assistance not only got these tasks completed to a high standard but cut his working hours dramatically.
No work? No problem.
A small business’s workload and income can fluctuate month to month.
This is especially true in the early stages.
Not such a great month?
Just don’t hire anyone.
Hire according to your requirements.
You have no commitment to an employee’s salary when you have no work for them.
It’s every small businessman’s dream!
You can have a Swiss-Army assistant!
The needs of your business can vary just as much as your income.
One month you need social media assistance, the next accounting...
The needs of a business in any industry can change so much it’s impossible to hire one person for everything you may or may not need.
When you need expertise, hire a VA with that knowledge.
Don’t need a web designer now your website is completed?
Don’t hire one until you need to update it.
In the (highly unlikely) event your VA isn’t performing to the standard you were expecting letting them go and finding a replacement couldn’t be easier.
Now that’s flexibility!
If turning ideas into reality is put on hold while you catch up on routine administration and sift through endless emails your business will clearly suffer.
A VA is the clear solution to these problems for any small business.
You know as well as I do that your business can change rapidly.
And staying ahead of the curve in the age of the internet is increasingly difficult.
Not to mention impossible on your own!
Whether its social media, blogging, web design…
Or more traditional worries like accounting and productivity...
VAs are a proven method of alleviating many of the issues a small business will encounter.
We know your business is of the highest importance.
But it’s not your whole life.
A VA can save you time and money, whilst your business becomes more productive.
Now reap the rewards!
Amongst all the success stories of VAs, one point always stands out.
Many of my clients, including an individual with a small travel business, reported how the smoother day-to-day running of their business improved their own attitude.
With a more efficient business many of their worries were alleviated and with a new positive mindset they were able to thrive and enjoy their work.
At the end of the day, your business needs you at your best.
And a great VA could be the key to unlocking this!
With all the ways your business could improve because of your decision to hire a VA perhaps the most noticeable will be your state of mind.
With fewer duties, less stress and more time doing what you love you could have more hours in the day for your personal life, family, friends and even hobbies.
What could be more important than that?
The same goes for your employees.
If they’re highly specialised their time is valuable to your business.
They should not have duties that could be delegated to a VA.
If they are happy and doing what they love, they are more valuable to your business.
By now you should be aware of the benefits of hiring a VA.
These improvements could make a world of difference to any business!
So why not find out how a VA could transform yours?
It couldn’t be easier, and the results could be vital to your success.
Now it’s over to you:
What are your reasons for considering a VA?
What tasks do you need a VA to take off your hands?
How will this affect you and your business?